- Job Title: Administration Assistant
- Department: Human Resources
- Location: Singapore
- Closing Date: N/A
- Reports To: Head of Human Resources (based in London)
- Direct Reports: Human Resources (based in London)
Key Purpose of the Job
Provide administrative support to Double Negative Singapore office of approximately 50 - 100 staff.
Needs To Do
- First point of contact for all holiday, sickness and weekend work, collation, processing and recording ready for submission to payroll
- Maintaining and replenishing stationary and food supplies
- Scheduling meetings for Supervisors internally and externally
- Liaising with, managing and coordinating external contractors on building facilities
- Preparing contracts and offer letters and ensuring correct records on the HR system
- Compiling payroll
- Budgeting and coordinating social events
- New starter process inductions, collating relevant paperwork including copies of passports and new starter forms, collating and creating personnel files
- âResponding to general enquiries into the department
- Processing leavers
- Recruitment administration uploading adverts on external websites, processing job applications and recording them on the database
Needs To Know
- Strong interpersonal /communication skills and action orientation
- Administration experience
- Ability to see the bigger picture and operate accordingly
- Strong Word and Excel skills, knowledge of File Maker Pro and MS Project an advantage
Needs To Be
- Strong customer service attitude
- Pro-active and confident
- Able to work with minimal supervision
- Impeccable attention to detail
- Adaptable
- Accept change
Measures of Performance
- Customer relationships
- Accuracy
- On time delivery
- Continuous improvement
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